Editing pages and people details

Overview

Some common activities that people in the business office might need to do to the website are:

  1. Make small edit to existing page
  2. Make small edit to details of a person
  3. Add new person

The following screenshots and info show some brief information about how to do this.

 

Accessing the website in order to make changes

To edit any page on the Genome Center website, you must use the following link and then use your Kerberos UC Davis credentials to login (only approved people can edit the site):

http://www.genomecenter.ucdavis.edu/wp-admin

You should note that we also have a development site which is a copy of the main site (typically a few months behind the main site) which is used for testing of software updates. You can also use this to test any edits that you want to do (if you are nervous about editing the live site). To log in to the dev site, go to:

http://wwwdev.genomecenter.ucdavis.edu/wp-admin

 

The main dashboard view of the website

We use WordPress to organise our website. The following screenshot shows the main WordPress screen (click to enlarge). It will look slightly different for other editors as this view shows a user with admin priviledges.

WordPress dashboard

The three main things you might want to edit (or create) are Posts, Pages, and People. Note that all information about people in the Genome Center is actually stored inside a small database created by a WordPress plugin called ‘Connections’. This just means that editing people information is a bit different from editing Posts and Pages.

 

Editing Pages

Click on ‘Pages’ in the left-hand menu. This will take you to a view of all Genome Center web pages (click to enlarge):

Editing pages

You can search for specific pages in the search box in the top-right corner. As we only have about 40 pages, the specific page you want to edit will either be in the first list of pages, or on the next set. Choose a page by clicking on its name (or by clicking on Edit on the resulting pop-up).

Once you view a specific page, you will see a large area with the content of that page. Feel free to edit just as you word in any word processor. You can use the toolbar to make common style changes, and most standard keyboard shortcuts will be supported (e.g. to make text bold, italics etc).

Editing a page

A button will let you preview changes (launching a new window), and when you are finished making changes, click the blue ‘Update’ button.

 

Connections database for managing people

Towards the bottom of the left-hand sidebar is a link for the ‘Connections’ plug-in:

connections plugin

The main page of this is not very informative and you won’t spend much time here. Instead click on the ‘Manage’ link that appears in the sidebar:

managing people

You can now see a list of all people tracked by this tool. You can search names or filter by category to quickly find someone. All Genome Center people tracked by this tool are placed into one or more categories, e.g. Faculty, Core Manager etc. Some people exist in multiple categories. Click on a name, or on the pop-up ‘Edit’ link to edit details.

people listed in connections plugin

There are lots of possible fields that can be edited, and we don’t use most of them. Scroll down someone’s entry to see all of the available fields. The connections tool supports adding dedicated social media sites (like twitter, linked-in etc.), but for lab websites, blogs, and Google Scholar pages, you can just go to the ‘Links’ section and add a webpage and fill in the ‘Title’ field to say something like ‘Lab webpage’ or ‘Google Scholar’.

Editing people

When adding new people, make sure you select the relevant categories that they belong to. This will affect how they appear on the resulting pages. Every person must belong in at least one of the categories and shouldn’t be left in the ‘Uncategorized’ category.

 

When do edits become live (aka understanding website caching)

Any changes that you make should appear on the live site as you view it in your web browser. However, it might take time for others to see these changes. This is because the website, like most websites, serves up cached versions of each webpage for most users. This helps speed up the site.

The cache is refreshed every few hours and admin users on the website can manually empty the cache to ensure that everyone gets the freshest version of each page. If you can see the latest changes, rest assured that others will eventually be able to see them too.

 

 

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